In this article we’re going to take a look at the 12 best time tracking software and apps in 2024.
Productivity is one of today’s modern obsessions, along with routines, habit-forming, and hustle culture. Podcasts about these topics are among the most popular around with shows from Tim Ferris, Jay Shetty, and Steven Bartlett receiving hundreds of millions of downloads, all from people looking to get more out of their day.
Time tracking software and apps are great tools to help you monitor and improve productivity, whether that’s for you or your staff.
So, let’s take a look at the 12 best time tracking software and apps in 2024…
Best software and apps for team time tracking
1. Project.co
Project.co is the perfect project management software for any team. It’s customisable, easy to use (without weeks of training!), and comes with a set of powerful tools, like our built-in time tracker.
Individuals and managers can track time in just a couple of clicks:
Time can be entered manually, or recorded in real time with the timer setting.
Managers can also allocate time to projects or tasks. This makes it easy to compare time allocated and time spent to see if you come in under or over budget on certain projects.
All of your time data can be seen and analysed together at a glance with clear charts that can be grouped by person, project, team, or task:
As a project management company, we know just how important it is to manage your time effectively in order for projects to be a success.
How much does Project.co cost?
You can give Project.co a try with up to 10 active projects absolutely free. When you’re ready to upgrade, you can add an unlimited number of projects for $8 per creator user, per month (adding an unlimited number of collaborator users).
2. HourStack
HourStack is a time tracking and task management tool designed to help teams (and individuals) better manage their time, so they can be more productive, organised, and efficient.
HourStack is great for those who like to use a visual tool as tasks can be organised in a board or calendar view, so your team members can see what they’re working on at a glance.
If you’re familiar with the concept of time blocking – which is essentially a time management strategy that focuses on scheduling out all of your tasks for a certain time period in order to get as much done as possible – then HourStack will feel like a natural fit.
Users can block out their time using HourStack’s built in visual calendar, or integrate the software with existing tools like Google Calendar and Slack.
Time can be tracked using timers, or entered manually by employees.
And, speaking of employees, this tool is great for teams because it allows managers to create and assign tasks, organise team schedules, and generate reports to spot team output trends and gain an understanding of overall work completed.
How much does HourStack cost?
For teams, prices start at $15 per member per month. However, you can also use HourStack as an individual for $12 per month.
3. Harvest
Harvest is a time tracking and invoicing software. This means businesses can not only track time across projects but also streamline their billing processes and seamlessly generate invoices.
Harvest makes it easy to track time with just one click, and it has apps for desktop and mobile so your team can use Harvest on whatever device they prefer.
The biggest selling point of Harvest is the ability to use your time tracking data to gain insights that can inform future projects. The software comes with robust reporting and analysis tools so that you can understand which projects are profitable, improve how you scope and price work, and also discover when it’s time to grow your team.
Harvest also gives businesses the power to generate and send invoices for tracked time in just 2 clicks! And it integrates with common accounting software like Xero and Quickbooks.
How much does Harvest cost?
For businesses, Harvest costs $10.80 per person per month (when billed annually). You can also take it for a spin on two projects for absolutely free!
4. ClickTime
ClickTime is a time tracking and resource management software that helps businesses to manage their time, projects, and budgets.
The software allows businesses to track time in a number of different formats, because everyone tracks time differently. They have online timesheets that employees can manually fill out, a stopwatch feature that allows people to accurately track the time they spend on particular tasks, and an intelligent Quick Time Entry, for employees who work on the same projects often.
By empowering teams to accurately track the time they spend on projects, ClickTime can help businesses to understand which projects are worth investing in.
In addition to being used for projects, ClickTime can also be used to track internal time such as overtime, employee time off, and expenses.
How much does ClickTime cost?
ClickTime has four different pricing plans. The most popular is the Team plan, which is $13 per user per month.
The next step up from that is Premier. For $24 per user per month, businesses get access to everything in the Team package plus features to help with budgeting, planning, and setting future goals.
5. SmartSheet
SmartSheet is a comprehensive project management tool that allows businesses to manage projects, automate processes, and scale programs all in one place.
The time tracking feature is robust and revolves around making tracking time quick and painless for teams. Predictive timesheets make it easy to track employee hours, and these can be customised to suit the needs of your organisation.
You can also track planned versus actual hours, to manage your company’s budget and keep a close eye on projects that show red flags before they cause major issues.
Time tracking is just one of the many tools that SmartSheet offers users as part of the Resource Management arm of their platform.
How much does SmartSheet cost?
SmartSheet has several pricing plans suitable for different user requirements. The best plans for businesses wanting to track time are probably Pro, which starts from $7 per month and Business, which starts from $25 per month (both prices are per user).
6. Everhour
Everhour is a free time tracking software for budgeting, client invoicing, and payroll. It offers hassle-free integrations with some project management tools, like Asana and Basecamp.
Users can track time spent on tasks and projects with manual time entries or by using the in-built timer. There’s also the option to essentially “clock in and clock out” so that you can understand how much time is spent on projects, and how much time is spent on breaks.
In addition, you can set time estimates within Everhour to predict how much time you think a project should take and then compare that with actual time spent. There’s also a browser extension and app, to make time tracking even easier for your team.
How much does Everhour cost?
If you have a small team then you might be able to use Everhour for free! However, for larger teams it’s probably best to sign up for one of their paid plans, starting at $5 per user per month.
Best time tracking software and apps for individuals
All of these apps have capabilities for team time tracking, however they’re great for individuals so that’s why we’ve grouped them here.
7. Toggl Track
Toggl Track is simple, accurate, and easy to use – all of which are extremely important if you work as a team of one and need to be as efficient as possible!
Toggl Track gives you the power to stay accountable for your daily tasks, and also understand how long your projects take, so you can make sure you’re billing clients accurately. Speaking of billing, Toggl Track makes it easy to create and send invoices based on your time tracking data.
Toggl Track also reminds you to take a break every now and then so you don’t suffer from burnout, which can be easy to do when you’re working as an individual.
How much does Toggl Track cost?
For freelancers and individuals, you can use Toggl Track for an unlimited number of projects and it’s absolutely free!
8. Clockify
Clockify is a popular time tracking software that’s already used by millions. It’s used by some huge companies, like Disney and Toyota, but also works as a great tool for individuals.
Features include a timer that you can stop and start as you work, a timesheet that can be used to add time manually, and a kiosk function that allows different users to clock into a shared device using their own unique pin.
Clockify also has a great calendar view that you can colour code and use to check out your schedule at a glance.
And if you want to integrate with other tools then Clockify can do that too! The software offers integrations for all of the most popular apps, including Slack, Google Drive, and more.
How much does Clockify cost?
For individual usage, most will probably find the ‘Basic’ plan more than sufficient. This starts at $3.99 per user per month when billed annually.
9. RescueTime
RescueTime is a productivity tool that helps users to track and manage the time they spend on their devices. The software does this by assessing users’ work styles, meeting schedules, and device activity to help them better understand their digital habits and improve productivity.
RescueTime can give users a daily focus work goal, personalised to their needs, with smart coaching throughout the day to make it easier to stay on track:
The software also automatically tracks time as you use your device naturally throughout the day. So you can find out where you spend the most of your time and understand how to focus better in order to achieve your productivity goals.
How much does Rescuetime cost?
Rescuetime doesn’t appear to have a pricing page, but according to G2 you can get most of Rescuetime’s features on their free plan.
10. Hubstaff
Hubstaff is a productivity tool that encompasses everything from workforce management to employee experience features, but it’s also great for time tracking!
Hubstaff’s time tracking software was actually created by them to solve their own challenges of tracking work hours.
Time can be tracked in a number of ways, including with a timer, with timesheets, and even by using geofencing – perfect if you’re running between different job sites.
Hubstaff also has an app that can be downloaded to any device and used to automatically track time. All you need to do is select the specific task, project, client, or location you’re working on, and let Hubstaff do the rest.
How much does Hubstaff cost?
For personal use on an individual level, Hubstaff is absolutely free.
11. My Hours
MyHours is a cloud-based time-tracking solution for teams and individuals. It allows freelancers to track their time spent on projects and then use that data to manage invoices with clients.
Users can add clients and projects to easily enter time spent manually, or set a timer to track daily time with more precision.
MyHours really marries time management and billing together, making it easy for users to set billing rates based on tasks or projects, and also offering the flexibility to bill monthly or even by the hour.
Plus, the software integrates with many well-known apps, like QuickBooks and Xero, making billing for your time even easier.
The app promises to lower your stress levels and boost your productivity. And it’s so easy to use that you can also apply it to tasks in your personal life.
How much does MyHours cost?
One of the best things about MyHours is that for individuals it’s absolutely free. You can track time on an unlimited number of projects, set billable rates, and generate detailed reports – all free, forever!
12. TrackingTime
TrackingTime is a time tracking software tool that helps both teams and individuals to effectively manage their time.
Users can easily track the time they spend on different tasks and projects by using the timer feature to accurately record the duration of their work.
With the data from the timer, you can then automatically generate timesheets and group your hours according to your needs, for example by day, by project, or by client.
Recording time in this way will give you clear insights into how you spend your time so that you can provide accurate records to clients and bill them accordingly.
How much does TrackingTime cost?
If you just intend to use TrackingTime for individual time tracking, then it’s absolutely free. However, if you want to take advantage of more of their robust productivity tools then the price starts at $5 per user per month.
Final thoughts
Everyone wants to improve productivity and get the most out of every day. Having tools to help is a great way to keep on track and make time management a little easier.
If you want to dive in deeper on the topic of time management, check out this article: 5 of the BEST Time Management Strategies.
