Video Agencies:

How to take on $12,000 more projects EVERY MONTH

(without increasing headcount or outsourcing work)

Your video agency isn’t underperforming because of the quality of your work

…it’s because you lack the systems, processes and tools to organise your team and their work effectively. Your team waste time on admin tasks so they have less time to spend on creative work.

We’re here to help you spend less time ‘putting out fires’ on a day to day basis, and more time doing great work.

The good news is… This isn’t hard to do. It just requires knowledge of the systems and a way to implement them effectively!

Some of the people we’ve helped…

“Within just a couple of months, we’ve been able to save 10 hours+ per week, per team member. Every single week!”

// Dan Wright @ Digital Films

“Within just a couple of months, we’ve been able to save 10 hours+ per week, per team member. Every single week!”

// Dan Wright @ Digital Films

“Within just a couple of months, we’ve been able to save 10 hours+ per week, per team member. Every single week!”

// Dan Wright @ Digital Films

“Within just a couple of months, we’ve been able to save 10 hours+ per week, per team member. Every single week!”

// Dan Wright @ Digital Films

“Within just a couple of months, we’ve been able to save 10 hours+ per week, per team member. Every single week!”

// Dan Wright @ Digital Films

“Within just a couple of months, we’ve been able to save 10 hours+ per week, per team member. Every single week!”

// Dan Wright @ Digital Films

This is for you if:

  • You run, own or manage a video agency
  • You want to DELIGHT your customers with awe-inspiring video content but constantly come up against time restrictions.
  • You want to have a happy, focused team that will run through brick walls for your business.
  • You’ve tried a bunch of tools to manage your process but none work in the way you need them to and they aren’t made for YOUR business.
  • You’re sick to the back teeth of your clients getting a crappy experience – when you work so hard to win them.
  • You look in the mirror and know that your client experience doesn’t match the quality of your work.
  • You’re pissed off with your team using their own siloed methods for managing projects, meaning well but only creating a mess.
  • You try to get your clients to work using your tools or processes but it always reverts back to email and file sharing.
  • You’re exhausted, burnt out and never know where video projects are up to without asking someone else.
  • You’re the boss but you don’t feel in control.
  • You’re missing deadlines.
  • You’re making great videos but your clients aren’t happy with the process.
  • Your business doesn’t run properly without YOU doing stuff.
  • You want personal freedom – but whenever you try to take time away, you get a barrage of emails and requests to deal with so you can never switch off.
  • Your dream of selling the business and retiring on a sailboat is slipping away

If this sounds like you then keep scrolling…

We asked our customers how many extra projects they could take on each month after working with us…

And the average value of a project for them…

Based on this information we found out that our customers manage an average of 6 extra projects each month now compared with before they worked with us.

As the average value of a project is $2,000 this means our customers now manage an additional $12,000 of projects every month.

We have the solution…

You can manage your video agency using email, spreadsheets and file sharing services.

But, we know from first hand experience that this results in information that lives all over the place meaning people can’t find what they’re looking for, which leads to wasted time, missed deadlines, lost files, unhappy clients and a business that feels like organised chaos.

But… it is possible to have information synchronization within your business and total clarity over your projects if you have the right processes and implement them in the right way.

Experience tells us, time and again, that video agencies don’t fail based only on the quality of their videos. They fail because their business lacks a proper process to organise, schedule and manage work. The good news is…this can ALL be fixed, incredibly quickly and easily.

Matt Byrom

A5: Matt Byrom

Founded Wyzowl animation agency in 2011
Created over 3,000 videos
Start 30 – 50 new videos every month
For some of the world’s most well known brands
Wyzowl Logos

I run a successful video agency called Wyzowl. We win, manage, create and deliver a lot of animated videos every month.

When I started out we were speaking with clients by email and phone (video calling wasn’t popular back then). We saved files on a shared hard drive and our computers. We discussed things internally and made things work!

But as we grew this quickly turned into organised (but mostly unorganised) chaos! We didn’t have clarity over what had been agreed, by who and when. This meant we were chasing around for answers, files and project information. This resulted in us working harder than we needed to on the admin side of things which meant we had less time for creative work.

“Something had to change”

Running a video production company without the right systems, processes and tools is like expecting an orchestra to play a symphony without sheet music or a conductor. You might have lots of talented artists, each with their unique skills – but without organisation and leadership, all you get is an uncoordinated mess. There might be moments when it comes together briefly – but, in the end, improvisation and individuality only ever lead to chaos.

So, we started looking for tools to manage our projects. There was an abundance of tools all with a comprehensive set of features. But most importantly for us… None of the tools excelled at working with clients and none of them were made for video agencies so they didn’t fit our way of working.

“So we decided to build a tool specifically for video agencies”

We built our own system so we could keep all our client communication, projects, tasks, files and information in one place. We wanted a system that our team and clients would actually love to use. A tool that would work for our video agency and give us all the information we needed when we wanted it.

We created a tool that acts as the backbone of our business. It’s helped us manage over 4,000 total projects. It means our team can spend 95% of their time on creative work as we have 1 simple place to do everything else, quickly! And it means we can find everything when we need it. So no matter if someone is off our out of the office, anyone can pick up their work as all the information is to hand.

This has been the secret to how we’ve grown our agency and why we can run our business without stress. And now I want to share it with you…

Manage all your video projects in one place
with the perfect set of tools…

Every project is a set of tools to help you manage work better!


Built for working with clients

A tool your clients will love to use

Your clients don’t have visibility of what’s happening in their project. Sure they have email communication but they don’t know when to expect the next deliverable. And running multiple projects together? Forget it!

Inviting and working with your clients feels like an afterthought in most other project management software. Not us! was built for working with clients. This means your team and your clients team can chat, share files, and get work done, all in the same place.

“I love the tool. Is the simplest project management for clients.
It just works. “


Communicate with everyone

No more missed messages

Your team communicate with clients using email. So nobody has visibility fo the full conversation or what’s been agreed, at what price and to be delivered when. Chaos ensues!

Invite everyone who needs to be part of each project – your team and your clients team. Chat, share files and collaborate to get work done! All communication is stored in the project so anyone can look back on what’s been said – and new people can catch up quickly.

“ is the perfect project management and client communication tool for my small agency!”

Bob G
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Total visibility of team workload

Hit your deadlines and keep workloads manageable

You’re unsure what deadline has been given for each deliverable. You don’t know if projects have finished. You are unsure if you have capacity to fit work in. Life is difficult when you can’t see what’s going on.

See what needs to be done and when – across your whole team. When you have visibility of everything, you can make better decisions, your team are happier and clients get your best work. Maximise the productivity of your team and get stuff done!

“Its given us the ability to work across multiple sites which we struggled with before We can see instantly which tasks are outstanding and what needs to be done.”

David Poole – WL Accountants

All files & assets in one place

No more lost files or hard to find documents

Scripts, storyboards, videos, images & audio files live all over the place. You’re constantly looking around for files and you have no idea if the file you’ve found is the FINAL version.

Whenever anyone working on a project needs access to a file – they’ll be able to find it, quickly and easily. No scraping around for lost files, no duplicated work – they can get on with doing their best work without any unnecessary delays! 

“Great bit of software. Love the simplicity and usability it provides. I’ve used Basecamp for years but wanted something more sustainable for the future.”


Embed your other tools

The power of with the tools you’re already using

When your online don’t live alongside your offline documents things can still go missing! The power of a collaborative document is lost when nobody knows where it is 🙁

Embed scripts, storyboards, videos, spreadsheets, review tools, design boards, presentations and more right inside every project. This means you get the ability to chat, share files and manage tasks right alongside the tools you already know and love.

“The organisational structure of our business is far and away improved over me just using an excel spreadsheet that often resulted in me losing work.”

Nathan Fryer – Planworks


Simple pricing whether you DIY with software only or have our team support you with setting up your processes as well. Software
  • Unlimited projects
  • Unlimited tasks
  • Unlimited team members
  • Unlimited clients
  • Unlimited templates
  • Unlimited embeds
  • 10GB file storage per user
  • Custom branding & URL
  • All project & task views
  • Team training session
  • Priority support
Expert Support
Our expert support package provides you with the wealth of experience we have in managing video projects. We’ll help you with setup, process advice, managing your workflow, onboarding clients and more. All using the power of
  • Account set up
  • Process planning & advice
  • Workflow support
  • Project management advice
  • 1 – 2 x Video calls /month

Interested? Book a free video call

We’ll understand your business so we can help you manage your projects better.