Every project you create is a set of tools to help you accomplish a particular goal or objective.
Each project contains its own team (made up of people from your company and your clients company if required), tasks, a discussion feed, notes, payments and time allocation.
In short, every piece of work you undertake is a “project” that can be managed through Project.co.
A project keeps everything about that piece of work in 1 place so that everyone who needs access to that information has a place to look for it.
We would suggest setting up a new project for every piece of work you want to manage and split that project into smaller things to do and create “Tasks” for each one.
Bad example 1: Creating a project called “Marketing Activity 2020” and managing a full year of marketing through 1 project. This project is too big and should be cut down to smaller chunks of work. The reason for this is that there will be many different conversations to have on a project like this so splitting the work down into smaller projects will keep communication clear.
Bad example 2: Creating a project called “Copy for January explainer video”. This is too small of a project. While this is certainly much better than the first bad example as it keeps communication clear and on the same topic, it’s too small of a project. With this example you would need another project for the next stage of the process after the copy is complete. So you’d ideally want to manage this within the same project so the conversation, timeline and tasks can carry on to the next stage.
Good example: Creating a project called “January explainer video”. This means you can manage this project from start to finish. The conversation is clearly on the same topic and tasks can be set for each stage of the process. The team who need to be part of this project can be invited and it keeps clarity for the full project.
A project could be something you are managing internally, in which case you would only invite your internal team. Or it could be something you are managing for your client, in which case you can also invite your client and other members of their team. If you do invite an external team they will have a simplified view of Project.co that gives them all the information they need without all the granular options you get as the internal manager of the project.